Section 3

IMPLEMENTATION OF EMERGENCY PLAN

 

3.1     Emergency Preparedness

 

          Emergency preparedness is a tool.  It permits officials to manage a transition from a state of normal operation to that of an emergency response in a disaster and back to normal again.  Proper management of this transition should allow the resolution of emergencies at minimum cost to the municipality, and reduce the time spent dealing with the event.

         

          Emergency preparedness is based on identifiable hazards that fall under the broad categories of natural, technological, and human caused emergencies. These emergencies can happen at any time and in any place, with or without warning. Emergency management planning consists of prevention, mitigation for; preparedness for; response to; and recovery from emergency situations occurring within our jurisdiction.

 

 

3.2     Types of Emergencies

 

          The type of emergency operation to be conducted will be dictated by the level of warning.  Emergencies or disasters have been classified into five categories:

 

          -         Gradual

          -         Sudden

          -         Predictable

          -         Unpredictable

          -         Unexpected

 

 

3.3     Type of Management Operations

 

          Three different types of emergency management operations may take place:

 

          -         Pre-emergency (gradual, predictable)

          -         Life-saving (sudden/unpredictable/unexpected)

          -         Post-emergency (applicable to all)

 

 


3.4     Pre-emergency Operations

 

          Pre-emergency Operations is the type of operation based on the premise that sufficient warning allows the mobilization of resources.  The operation will deal with:

 

          -         Warning the public

          -         The evacuation of those who wish to leave

          -         Allocation and announcement of main evacuation routes to reception                            areas         

          -         Establishment of reception centres

          -         Action to reduce the impact of the oncoming emergency 

          -         Security to protect evacuated property from looting

 

 

3.5     Life-saving Operations

 

          Life-saving Operations occurs when insufficient warning has prevented the municipality from conducting a pre-emergency evacuation.  This operation will:

 

          -         Deal with the rescue of the injured

          -         Provide for placement of the homeless

          -         Fire-fighting

          -         Route clearance

          -         Care

          -         Evacuation of homeless

          -         Salvage, etc. in and around the damaged area immediately after                             impact

 

 

3.6     Recovery Phase

 

          Post-emergency Operations is the type of operation that leads to full recovery and a return to a state of normality. It would consist of:

 

          -         Road and debris clearing

          -         Damage assessments

          -         Rebuilding

          -         Health hazard elimination

          -         Re-establishment of essential services

          -         Financial assistance

          -         Legal reporting and claim investigation

-                  ODRAP Ontario Disaster Assistance Program Ministry of Municipal Affairs and Housing

 

 

          The Emergency Plan is implemented in the same way under any emergency.

 

3.7     Reconnaissance

 

          Upon receiving information that a situation exists that could cause or has caused extensive damage either to life, property and/or the environment, a reconnaissance mission will be performed by field personnel from any or all initial responding agencies.

 

          This is designed to evaluate the possible impact of the situation on the community at large.  When a consensus is reached by initial first responders that:

 

          -         The situation may pose a large burden on first responders

          -         The situation may escalate to a larger less manageable situation 

          -         The community at large is at danger 

          -         Evacuation or Shelter-in-place is required (See Sarnia Emergency Management Operational Guides

 

          Police will notify the Central Communications Centre that the Emergency Plan should be activated. 

 

 

3.8     Activation of Primary Control Group.

          The Emergency Operations Centre and Plan can be activated for any emergency for the purpose of managing an emergency. Further to the above paragraph, any Municipal Department can initiate the implementation of the plan.  Only Primary Control Group Members listed in section 3.13 have the authority to have the Primary Control Group assembled at the Sarnia Emergency Operations Centre (EOC)

 

 


3.9     Notifying Primary Control Group

 

          The first step in implementing the plan is notifying the Primary Control Group. The Primary Control Group member listed in section 3.13 who wants the Control Group assembled will contact the Duty officer at the Sarnia Police Service and instruct him / her to have all members of the Primary Control Group notified to attend the EOC. (Emergency Operational Guides & Policy will be followed)  The Sarnia police officer in-charge will notify all Primary Control Members to attend the EOC. The officer in charge of the Sarnia Police Service will automatically notify the Primary Control Group members when either an evacuation or Shelter-in-place is necessary (Sarnia Emergency Management Operational Guides &  will be followed).  If evacuation or containment is not certain, than the officer in charge of the Sarnia Police Service will notify the Chairman of the Primary Control Group, advise the Chairman of the situation and request direction on whether the Primary Control Group is to be assembled or not assembled.  It is possible that the Primary Control Group could be put on standby.  This is a decision of the Chairman.

 

 

3.10   What Implementation Results In

 

          To make a responsible decision about implementing the plan one must realize the consequences of its implementation.    

 

          Implementing the plan will:

 

          a.       Assemble the Primary Control Group (see Section 9).

 

          b.       Initiate effective Site Co-ordination (Section 7).

 

          c.       Facilitate a coordinated approach to evacuation or containment (Shelter-in-place) if needed (see Section 4).

 

          d.       Release Police or Fire from the overall response, hence affording them to focus all efforts on a single goal.

 

          e.       Accommodate the transfer of factual information to the media and the community.

 

 


3.11   Implementation

 

          Sarnia Police Service will be responsible for calling the Primary Control Group at all times.

 

 

3.12   Actual Callout

 

If the Primary Control Group is called out, the persons listed in the Sarnia Emergency Management Operational Guides will be called. Only one person under each position needs to be contacted. This person is the first name. Designates are called only when the first person is not reached. If police ask for Primary and Secondary Control Groups, the Sarnia Emergency Management Operational Guides  will be followed)

 

 

3.13  Further to the above paragraph, the following members of the Primary Control Group and their alternates in their absence listed in the Sarnia Emergency Management Operational Guides  have the authority to invoke the plan and to have the Primary Control Group Assemble at the E.O.C.:

                    Head of Council

Sarnia City Manager

                    Sarnia Police Chief

                    Sarnia Fire Chief

Medical Officer Of Health

                             

         

Any of the above mentioned members or their alternates would also contact the Primary Control Group Chair or the alternate to discuss the assembling of the Control Group.

 

 


3.14   Notifying Primary Control Group for Aamjiwnaang Community issues.

 

The first step in implementing the plan is to notify the Primary Control Group. The Aamjiwnaang Chief when an issue affects the Aamjiwnaang Community he / she will notify the Chair of the Primary Control Group by way of calling the Sarnia Police Service Officer in-charge and will request that the Sarnia Primary Control Group assembles.  Primary Control Group will assemble in all cases when either a significant evacuation or Shelter-in-Place Order is necessary. If evacuation or containment is not necessary, the officer in charge of the Sarnia Police Service will notify the Chairman of the Primary Control Group, advise the Chairman of the situation and request direction on whether the Primary Control Group is to be assembled or not assembled. It is possible that the Primary Control Group could be put on standby. This is the decision of the Chairman. Some examples for but not limited to calling the Control Group to assemble may include: a major power failure, a community wide ice storm, a pandemic, a chemical release, a major snow storm, major flooding, a rail or highway transportation emergency, an emergency involving damage to a critical infrastructure (Water treatment Plant) (Hospitals), an act of terrorism, etc. 

In all cases the Primary Control Group Members or their alternates as mentioned in 3.8 have the authority to call the control group together.

 

 


3.15   When it is used

 

Members of the Primary Control Group will attend the Emergency Operations Centre whenever they are requested by the Chairperson, and or by the direction of the following Primary Control Group members or their alternates:

          Head Of Council

                              Sarnia City Manager

          Sarnia Police Chief

                              Sarnia Fire Chief

          Medical Officer of Health

 

 

Communications Flow Chart

 

Diagram of ACTIVATION OF SARNIA'S PRIMARY CONTROL GROUP MEMBERS